You can add a signature in Word in a couple of different ways, with an image or the Draw feature. We’ll show you how to do both and have a bonus for you at the end of this tutorial to create a reusable signature.
Insert an Image of Your Signature in Word
If you already have an image of your signature on your computer, you’re one step ahead. You can insert that image quickly and easily. Then, crop it or add some typed text below it if you like such as your job title, the date, or your phone number.
To crop the image:
You can also take advantage of the other image editing tools in Word on the Picture Format tab if you like. Add a picture style or use the Corrections drop-down to adjust the brightness and contrast. To add text, simply go to the line beneath the image and type in what you like.
Use the Draw Tool to Sign the Word Document
If you don’t have an image of your signature, you can use Word’s Draw tab to create your signature using your mouse or touchpad.
Once you finish, you can drag the edges of the drawing canvas to resize it or drag it to a different location in the document. Just like when you insert an image of your signature, you can add text on the line below it if you wish.
Bonus: Create a Reusable Signature with Text
If you plan to reuse the signature and the text that you add as described above, you can save it altogether. This allows you to insert it easily in future documents you create.
Save a Reusable Signature on Windows
When you want to add your signature and text, place your cursor in the document where you want it and go to the Insert tab. Click Quick Parts > AutoText and choose the name you gave it.
Save a Reusable Signature on Mac
To add the signature and text, place your cursor in the document where you want it. Click Insert > AutoText from the menu bar. Pick AutoText, look for the name you chose in the list, and select it. Click the Insert button.
Insert Your Handwritten Signature in Word on Windows or Mac
With an image you scanned and saved or the convenient drawing tool, you have two simple ways to insert your handwritten signature in Word. And hopefully, the bonus instructions for saving that signature and the text you add to it will come in handy too!
